ACTIVITY BASED WORKING
In the new thought economy, knowledge is no longer the most important factor, rather it is about understanding it and combining seemingly different ideas with new concepts and solutions which really make a difference. That calls for concentration. However, constant interruptions and distractions at the office tend to affect us in the opposite way. Productivity and motivation drop if there are too many disturbances.
How did this happen?
Open plan offices
It has happened gradually – but the change of working environments from separate office rooms to open plan offices seem to have been a starting point. Open plan offices have a lot of advantages as they allow you to focus on ideas, creativity and group work. They also tend to save valuable space in times when commercial rents are rocketing. But the open plan offices also have their downsides, as the many distractions complicate work assignments that require total concentration.
Technology is another factor that leads to distractions. How big the distraction is depends on the work and other external factors, but most of us are affected by disturbances such as emails, text messages and social media. These aspects lead to work being more fragmented and complicated.
Honestly – how many job meetings do you attend every week? Meetings tend to take up a lot of time of the work day, and even if they are effective and constructive, they are still a distraction, interrupting your flow.
Conclusion: Dialogue, sharing experience and meetings will continue to play a significant part, but concentration and undisturbed working environments will become more important to create ”flow” and to help employees to reach their full potential.
Activity Based Working offers a solution
Activity Based Working offering different solutions for different tasks have proven to be very effective as it increases people’s creativity and ability to perform at work. Instead of having set desks to work from, co-workers can choose from a wide range of working environments depending on their needs; quiet rooms and ergonomic workplaces dedicated for privacy and concentrated work, closed or open meeting rooms, project areas and phone booths.
Introvert or extrovert?
In the ABW office you have the opportunity to meet the needs of many different personality types. Some people are introverts, seeking seclusion and quiet environments in order to concentrate. Others are extroverts, flourishing in group environments.
Improved efficiency at the office
A pronounced improvement in health can be observed in workplaces where employees always have options for how and where they want to work. According to a survey from Superlab, the efficiency in an ABW office is 14 percent higher than in a traditional cubicle office. Next Office is Kinnarps’ process for your future workplace, including activity based solutions.
• 22% of employees go to a place where they can be alone when they want to be productive.
• 28% of employees sitting in an open plan office choose to create their own quiet space through music and headphones.
Source: A study by Manpower och Kairos Future.
You might also try to…
Listening to music in headphones protects from distractions. The headphones also indicates that you want your privacy.
…CONTROL YOUR COMMUNICATION FLOW
If possible, turn off your phone, mail and other media and make it a habit to check in a few times every day.