AGILE WORKING

AGILE WORKING, ACTIVITY-BASED WORKING, TASK-BASED WORKING – EACH EXPRESSIONS oF THE SAME BASIC IDEA: THAT MODERN WORKPLACES SHOULD ADAPT TO MEET THE NEEDS OF WORKERS, NOT THE OTHER WAY AROUND.

TOWARDS SMARTER WORKPLACES

At Kinnarps, we are not merely in the business of providing furniture for agile working environments. We understand the bigger issues at play and are trusted by companies across Europe to help navigate them towards a smarter, more worker-centric workspace.

“Kinnarps knowledge and expertise on agile working, alongside their design capability helped us utilise the furniture we had whilst developing our space with new breakout areas”
Tim Borrie, Head of Space and Property Strategy (Guy’s & St Thomas Hospitals)

THE THREE DRIVERS FOR GOING AGILE

Change can be difficult, we know. We also know that making the switch to a more agile working environment is almost always driven by one or more of the following drivers:

‘We need to reduce our footprint’

Our research shows that office personal workstations are vacant an alarming 40% of the time. That means a lot of workplaces across the UK should be asking themselves the question: ‘Can we reduce our footprint for the same workforce?’

‘We need to accommodate growth’

For some companies, steady growth has meant a gradual squeeze on space and facilities. It might be time to review the needs of your growing workforce and find a workplace that works for today and tomorrow.

‘We need to improve the experience’

Too many offices remain wedded to the ‘one-size-fits-all’ approach to office furniture design – one that usually favours personal workstations over other spaces that facilitate contemplation and collaboration.

DISCOVER YOUR AGILE

If you're considering a move towards an agile working environment we would like to introduce our Next Office Concept™ - it's a way of utilising research, workshops and rich data to define the ideal office for you and your staff. It might show a more agile working environment is the answer.

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FIND YOUR PROOF IN A PILOT

Considering a move to agile working but need to proof-test the theory first? Our Agile Working Pilot Pack is the perfect solution, giving medium-sized companies the chance to look before they leap into an agile future.

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4 OBSTACLES TO OVERCOME ON THE ROAD TO AGILE WORKING

#1: KNOW YOUR WORKERS

With 57% of employees confident their current workplace enables them to work productively, is there a danger a move to agile working ends up only really helping the other 43%? The solution is to really know your workers and what they need…

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#2: GET THE BOARD ON BOARD

How do you ensure the company’s leaders – not just the one with budget authority – are truly on board with the change to agile working? It's a question of getting the Board on board, so the rest of the company can come too.

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#3: BE PREPARED TO REALLY CHANGE

The fear of wasting time, money and effort on an agile white elephant prevents many organisations from even exploring activity based working. If your project is to be a success, you have to be ready to really change…

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#4: PROVE IT CAN WORK

The big question facing any move to agile working is: ‘How do you know it’s going to work?’ Our new Agile Working Pilot Pack aims to help you answer that question – allowing you to trial agile working in your workplace, without breaking the bank…

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‘MY AGILE STORY’

Tim Borrie, Head of Space and Property Strategy (Guy’s & St Thomas Hospitals)

The catalyst

“We decided to capture the utilisation of our current office space and discovered that, as an organisation, we used only 50% of the space we had.”

The journey

“Initially there was a worry that a step towards agile working may not ideally fit with every department due to their specific daily tasks. We also knew there may be a resistance to change, but we understood the benefit of agile working and the influence it could have within the organisation.

Whilst the project was ongoing, we found the opinion amongst our workforce was that the engagement piece could have begun earlier in the process and that we were relying on certain teams to filter down the benefits of agile working. Kinnarps helped ease this process through their variety of services from Design to their Next Office® consultation.”

The outcome

“Kinnarps knowledge and expertise on agile working, alongside their design capability, helped us utilise the furniture we had whilst developing our space with new breakout areas.

If other organisations were considering a move to agile working, my best advice is to suggest they engage in the culture piece and consultation at an early stage.”

‘MY AGILE STORY’

Tim Pinder, Chief Executive (Peaks & Plains Housing Trust)

The catalyst

“As owners of an attractive Grade A office building, understanding genuine occupancy levels lead us to the conclusion that we could work within a smaller footprint and rent more space out. We were also aware that our office accommodation overhead cost benchmarked unfavourably with our peers.”

The journey

“Of course, with change comes concern. Some of the staff were anxious when it came to going ‘agile’ as they were worried the number of desks may not be sufficient for teams to remain in one area or that storage would not be available. As a result of a robust process of consultation, planning and research the shift to agile working was completed without any serious challenges or surprises.

Kinnarps added to the pain free process through thoughtful specification of great quality and great looking furniture, providing a different character for different settings.”

The outcome

“Within the first year of refurbishment, we have let 2/3 of the previous space we occupied and this has paid for the refit. The end goal of this agile project has definitely been achieved. What’s more, our staff are utilising the new space and people are choosing the right workstation for the right task, no one has a fixed desk.”

LET'S START AN AGILE CONVERSATION

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