Flexibility – the Key to Future-proof Office Interior Design

Changing work patterns and new ways of working in a hybrid world place new demands on the office. A work environment that will last over time must be able to evolve in respons to changing needs. These can be small changes that happen every day, but it can also be bigger shifts and transformations that occur with less frequency. Achieving this relies on an interior design solution that has been carefully planned and designed on the basis of the organisation’s way of working and identified needs. The interior needs to be equipped with flexible and multifunctional furniture, whose functions can be used or updated in different ways to support various activities.

Flexibility can feel like a buzzword people use to show how important it is to change with time. “We need to be flexible” – but what does that actually mean? In order to sort out the concept and its meaning, we’ve divided it into three levels: daily, short-term and long-term flexibility.

Daily flexibility

Some things you like to change from day to day, or even several times a day. This may involve adding extra chairs or screens to a meeting space, or moving a chair for collaborative working at a colleague’s desk. Other examples include individual adjustment of the office chairs for the best ergonomics, or changing your working position at a sit-stand desk. Daily flexibility needs to be simple and self-explanatory. Furniture with castors, for instance, are ideal, as they can easily be moved to where you need them at any given time. Daily flexibility is also supported by multifunctional products such as freestanding screens with whiteboards, which not only improve the acoustic environment and screen off an area but also offer writing options. Other examples include storage units that also provide seating or stackable stools that are easy to bring out for presentations.

Short-term flexibility

The needs of an office may change. A work team may need a dedicated project space for a fixed period of time, or (as we saw during the pandemic) desks may need to be screened off in the interests of increased hygiene. This type of short-term flexibility may involve the ability to transform individual workstations into a project space, to move furniture between different areas without spoiling the harmonious overall look, or to combine lounge furniture in different constellations to change the dynamics in a space. By choosing interior design solutions and timeless products that are inherently changeable, you can create a flexibility that makes the interior design adaptable and can support different activities as the need arises.

Long-term flexibility

An interior design solution that is ideal right now may not be exactly what you need in two years’ time, or after a move to new premises. This may involve major adjustments to adapt the spaces to changed working methods or varying number of employees. Here it’s important that changes and additions can be made without having to replace furniture. Long-term flexibility is thus a question of making conscious choices from the beginning, in order to be able to scale the interior design up or down more easily, while retaining a harmonious overall look. Furniture belonging to a family in the same design, as well as modular systems allowing furniture parts to be added or removed to create new constellations, are some solutions that facilitate long-term flexibility. While this may not be obvious to employees in their everyday lives, it’s something that senior managers and purchasers know about. Long-term flexibility and the choice of high-quality furniture in a solution designed to meet identified needs and ways of working provide a futureproof office with a low life cycle cost. This type of solution makes it possible to use the interior design for a long time, which is both economically and environmentally sustainable!

A sustainable office is prepared to meet different needs

By choosing flexible interior design, you can create a sustainable and future-proof office. Here, the same space has been furnished in four different ways, using the same set of furniture, to support different types of tasks.

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Flexibility is also achieved through carefully selected colours and materials in the interior design, which help to create a calm and coherent look. This makes it possible to move and combine furniture from different spaces in the office without spoiling the overall impression.

Christina Wiklund, Colour, Material and Finish Manager, Kinnarps

Discover more flexible products


Cap is a lightweight and stackable stool. These stools can be stacked and moved on the accompanying trolley, so they’re easy to place where they’re needed


A flexible range of freestanding, wall, ceiling and desktop screens in various sizes and finishes, with accessories including whiteboards, shelves, hooks and a magazine holder. They help to ensure a good acoustic environment and also become decorative elements. Choose screens with or without castors.


Space is a modular range of storage units that can be connected in endless possibilities and unique solutions. It’s easy to add soft cushions to the low storage unit to offer seating options.



By choosing a table that has an underframe with a flex beam, it’s possible to adjust the underframe to suit different table sizes. You will then only need to replace the table top instead of the entire table.


Fields - A range of sofas, easy chairs and pouffes in various sizes and versions. A patented clamp fitting makes it possible to connect different parts together and alter combinations with no detriment to the furniture. A power outlet in the base is available as an option. The range also includes a wide choice of coffee tables in different sizes and finishes.


Capella is an excellent example of an ergonomic task chair that can be changed to meet the organisation’s needs. From being an ideal chair in a meeting room or at a desk where the user makes a stopover between different tasks, it can be upgraded with features that allow it to support longer sessions seated at a desk. This is easily done by adding armrests, as well as changing to a high back and a headrest.

An office that is made to last, is an office that can change forever.

Jenny Hörberg, Global Range Director, Kinnarps